Copying and pasting text from one place to another is something that might not seem like a big deal, but this time ads up.

If you’d like to save a few extra minutes every day, let me introduce you to custom building blocks for Google Docs. This premium feature for Google Workspace is a great time-saver for teachers and school administrators.

Advanced Features for Google Docs

Think of building blocks as advanced templates that streamline repetitive tasks. They combine elements like:

• Smart Chips: Enhanced links to files, events, or people, with additional features like stopwatches, variables, or tasks in Google Workspace PLUS.
• Formatted text, links, tables, and more: Anything you frequently reuse can be part of a building block.

Related Post: Better Google Docs with “smart chips!” (4 ideas for your classroom)

Adding a smart chip or building block is simple, just type the @ symbol in your document. You’ll see a long list of options based on the version of Google Workspace that your district is using.

Custom Building Blocks

Everyone will have access to a handful of default building blocks, but if your school has access to Google Workspace EDU PLUS you can create your own building blocks.

Creating a custom building block means that you can quickly add a block of text into a document with a few clicks. This is a great time saver and way to standardize your instruction and resources. Here are a few ideas that work well as custom building blocks:

• Rubrics
• Assignment directions
• District forms (expense reports, discipline referrals, PO requests, etc)
• Letterhead
• Lesson planning templates
• Curriculum mapping

To create a custom building block, open a document that has something that you would like to save for future use.

For example, I have a close-reading activity that I would like to turn into a building block.

1. Open a document: Start with the content you want to save.
2. Type “@” and select “New custom building block.”
3. Highlight your content: Choose the text, tables, or other elements to include.
4. Save and name: Give your block a clear, memorable name.

Use your new building block for the first time

To use your new custom building block, type the @ symbol in a document and begin typing the name of your building block. You can also click on insert > building blocks to view all of your custom creations.

How to edit a custom building block

When I was researching this blog post I discovered something interesting.

There is a hidden folder in Google Drive called “custom building blocks.” This is where your custom creations are saved. If you need to make changes (or delete) a custom block, just open the file and change as needed.

Classroom templates and tips

Need some inspiration for creating custom building blocks? Every month I share my favorite links, templates, and classroom ideas in my email newsletter. Add your name and I’ll send you ideas and templates you can use in your classroom.